| Preplanning Convention Program Assistance |
| Before your actual meeting in Saint Paul, the Bureau will make a formal services presentation to your planning committee to share valuable industry insight and advice. We also offer a customized “Promote Saint Paul” program, which includes a Saint Paul script, promotional video and brochures, stickers and a traveling display to help you introduce Saint Paul to prospective participants. |
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| Link to Web Site |
| We encourage you to link to the Bureau web site which will inform attendees of attractions and events taking place in Saint Paul during the convention. In addition, we encourage you to promote our web site at www.visitsaintpaul.com and the Minnesota Office of Tourism’s web page at www.exploreminnesota.com . |
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| Media Resources |
| For your convenience a directory of local print and electronic media is available to help you promote your event. We also offer a complete press kit as well as reference material on Saint Paul’s history, attractions and culture. Visit our on-line press room to view recent press releases and to browse our photo gallery. Color slides and videos are also available. At your request, images can be sent electronically or transferred to disc or CD. |
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| Convention Suppliers |
| There are two complimentary ways to gain assistance from the convention suppliers in Saint Paul. The Bureau can distribute “Service Leads” about your needs to all qualified suppliers. The suppliers will then contact you directly with their information. If you’d prefer to contact the suppliers yourself, the Bureau can supply a Member Services Directory which lists area suppliers, from destination planning companies, decorators and airline contacts to transportation and computer rental companies. With this method, you can contact as many or as few suppliers as you like. Our Convention Services department will also be happy to work with you on any special requirements. |
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| Visitor Information / Restaurant Reservation Services |
| The Bureau can arrange for a staffed information booth where attendees can pick up complimentary attraction brochures, Visitor Guides, maps, event calendars and Fun Passes that offer special values at attractions and restaurants. If your group uses RiverCentre and at least 700 room on peak night, we will also offer a free restaurant reservation service. Attendees can review menus from member restaurants, have our staff make reservations for them and receive confirmation notices verifying their dining plans. |
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| Convention Alert |
| This unique service offers the opportunity to prepare Saint Paul’s hospitality community for your arrival. Simply provide the Bureau with your schedule of events three weeks prior and we will share this information with key hospitality partners. |
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| Delegate Housing |
| Convention groups occupying more than 700 rooms on peak night can utilize our efficient computerized housing service for a nominal reservation fee. The Bureau will use room blocks at hotels selected by your organization and assist in designing a custom reservation form complete with a map of hotels and facilities uses. All hotel accommodation requests will be processed and acknowledgements faxed through the Bureau. |
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| Registration Assistance |
| The Bureau can recommend professional agencies trained to handle data entry, computer operations, cashiering and hospitality hostessing. A three-week advance notice is recommended to guarantee staff availability. |
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| Post Convention Wrap Up |
| To ensure that we have met your needs, the Bureau can host a post convention meeting to discuss the outcome of your meeting. We also offer surveys for planners and delegates, hotel reports and re-booking assistance. |
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| Other Special Services: |
Special Venue Suggestions
Tour and spouse activities
Transportation RFP
Welcome Bags
Custom Maps
Historic Walking Tour Information
Unique Venue Ideas
Civic Official Liaison |
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