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Meeting in Saint Paul means working with professionals who know what it takes to plan and execute a successful meeting. Our commitment is to help you create an efficient and successful event. Here's what our Convention Services department can do for you:
Preplanning Convention Program Assistance
Before your actual meeting in Saint Paul, the RCVA will make a formal services presentation to your planning committee to share valuable industry insight and advice. We also offer a customized "Promote Saint Paul" program, which includes a Saint Paul script, promotional video, brochures and a traveling display to help you introduce Saint Paul to prospective participants.
Link to Web Site
We encourage you to link to the RCVA web site which will inform attendees of attractions and events taking place in Saint Paul during the convention. In addition, we encourage you to promote our web site at www.visitsaintpaul.com and the Explore Minnesota Tourism web page at www.exploreminnesota.com.
Maps
The RCVA can provide you with a number of maps to help planners and attendees find parking and all of the great hotels, attractions, restaurants and shopping in Saint Paul.  A parking map will show you in detail, all of the convenient places to park in downtown Saint Paul.  A downtown and surrounding neighborhood map shows you the variety of attractions and restaurants in downtown and our diverse neighborhoods.  For more maps, contact the RCVA's convention services department.
Media Resources
For your convenience a directory of local print and electronic media is available to help you promote your event. We also offer a complete press kit as well as reference material on Saint Paul's history, attractions and culture. Visit our on-line press room to view recent press releases and to browse our photo gallery.  Color slides and videos are also available. At your request, high resolution images can be sent electronically or transferred to disc or CD.
Convention Suppliers
There are two complimentary ways to gain assistance from the convention suppliers in Saint Paul. The RCVA can distribute "Service Leads" about your needs to all qualified suppliers. The suppliers will then contact you directly with their information. If you'd prefer to contact the suppliers yourself, the RCVA can supply a Member Services Directory which lists area suppliers, from destination planning companies, decorators and airline contacts to transportation and computer rental companies. With this method, you can contact as many or as few suppliers as you like. Our Convention Services department will also be happy to work with you on any special requirements.
Visitor Information / Restaurant Reservation Services
The RCVA can arrange for a staffed information booth where attendees can pick up complimentary attraction brochures, Visitor Guides, maps, event calendars and Fun Passes that offer special values at attractions and restaurants. If your group uses RiverCentre and at least 700 rooms on peak night, we will also offer a free restaurant reservation service. Attendees can review menus from member restaurants, have our staff make reservations for them and receive confirmation notices verifying their dining plans.
Convention Alert
This unique service offers the opportunity to prepare Saint Paul's hospitality community for your arrival. Simply provide the RCVA with your schedule of events three weeks prior and we will share this information with key hospitality partners.
Delegate Housing
Convention groups occupying more than 700 rooms on peak night can utilize our efficient computerized housing service for a nominal reservation fee. The RCVA will use room blocks at hotels selected by your organization and assist in designing a custom reservation form complete with a map of hotels and facilities uses. All hotel accommodation requests will be processed and acknowledgements faxed through the RCVA.
Registration Assistance
The RCVA can recommend professional agencies trained to handle data entry, computer operations, cashiering and hospitality hostessing. A three-week advance notice is recommended to guarantee staff availability.
Post Convention Wrap Up
To ensure that we have met your needs, the RCVA can host a post convention meeting to discuss the outcome of your meeting. We also offer surveys for planners and delegates, hotel reports and re-booking assistance.
Other Special Services:
Special or Unique Venue Suggestions
Tour Activities
Transportation RFP
Visitor Information
Saint Paul Discount Card
Custom Maps
Historic Walking Tour Information
Civic Official Liaison
Tell us about your upcoming convention and how we can assist you: [email protected] or call (800) 627-6101 ext 4906.

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